Job Description

Job Title: HR Coordinator / Assistant

Location: Darien, CT

Rate of Pay: $30.00 per hour

We are seeking a detail-oriented HR Records Coordinator to support the management and organization of employee records. The ideal candidate will have strong administrative skills, experience with Microsoft Office applications, and preferably SAP experience. This role requires the ability to handle confidential information, maintain accurate records, and provide professional employee support when HR representatives are unavailable.

Key Qualifications:

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office applications
• SAP experience preferred
• Experience with electronic filing, document scanning, and records management
• Ability to maintain confidentiality and handle sensitive employee information
• Strong communication skills with the ability to interact professionally with employees and visitors

Responsibilities:

• Sort and review employee files by category (Personnel and Medical records)
• Log and track active and terminated employee files, including retention review details
• Prepare and transfer files to HR Operations for processing
• Organize boxed records by similar year ranges whenever possible (e.g., 2018–2019, 2020–2021)
• Coordinate record pickup schedules with HR Operations
• Facilitate the transfer of files to Iron Mountain storage
• Scan, file, and maintain both physical and electronic records
• Provide front-line support by taking messages and assisting employees when HR representatives are unavailable

Project Scope:

• Support the review and organization of approximately 100 boxes containing 3,000 employee files
• Ensure records are processed, tracked, and archived accurately in compliance with retention requirements

Qualifications:

• Entry level HR position with 0-2 years’ experience. Internship experience desired.
• Must have excellent customer service skills and be able interact well with others.
• Ability to manage multiple priorities and multitask with excellent organizational skills.
• Excellent verbal and written communication skills with the ability to deliver new associate and benefit presentations as required.
• Requires some knowledge of human resources principles and practices (either through study and/or application).
• Ability to detect and improve processes and procedures.
• Computer proficiency and technical aptitude with the ability to utilize advanced features in Word, Excel, and on-line eligibility system required.
• Manufacturing environment experience preferred.

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